WILG 2025 Southwest Regional Conference

WILG 2025 SOUTHWEST REGIONAL CONFERENCE 

Click Here to see the Current Agenda

WILG EVENT CODE OF CONDUCT POLICY - PLEASE READ

REGISTRATION CLOSES MONDAY, JANUARY 3, 2025

34631 North Tom Darlington Drive 

Scottsdale, AZ 85262

WILG® Special Room Rates start at $369.00 + per night - there is a mandatory resort fee of $35 per room, per night thus you may see the rate of $404 when booking the reservation online as it includes this charge. 

Conference registration is required prior to securing your hotel reservations. Upon completion of convention registration and payment you will be provided a link to secure your hotel reservations.

The cutoff date to secure the special room rates has been extended to Friday, January 3rd.

Please note that if you do not see the $369+ rate available for your selected travel dates than the special WILG® rate is no longer available for either a portion of or for the entire stay of your selected dates. Please try changing your date selection to see if the rate becomes available. While there still should be availability at the hotel the rates will increase based on availability.

MANDATORY RESORT FEE of $35 INCLUDES: 

• Overnight self-parking
• Gratuities for bellman, pool attendants, on property shuttle drivers
• Daily newspaper on request
• Two bottled waters in guestroom
• Guest room high speed internet
• Access to the Boulders Spa, including fitness classes

WILG® Members also may receive a 10% discount on Spa Service & Golf Tee Times - TBD

WILG® works extremely hard to secure the lowest room rates possible for its members at properties that our members look forward to and have requested to stay at. In order to ensure the continuation of this and to avoid attrition fees for the association we ask that you kindly stay on property for our events.  WILG® will be charging a nominal fee of $200 for those who choose not to stay on property unless they are local to the area.

Please understand that these policies are not meant to be punitive.  They are meant to protect the association from financial liabilities that occur when rooms are cancelled past the room block contractual release dates and attrition fees are assessed.  We hope you will work with WILG® Staff to avoid these liabilities so we can continue to offer you low rates at beautiful properties in the future. What are the three ways you can assist:  1-Only make room changes thru WILG® Staff 2-Register before you book 3- Don’t book more rooms than you will use – Thank you!

W E  H O P E  Y O U  W O N ' T

But, if you must cancel, the WILG® cancellation policy applies to all paid meeting events, including social events. All cancellations or changes must be received in writing, phone cancellations are not accepted. Cancellations received in writing before 12/09/24 will result in a $50 cancellation fee.  Cancellations received in writing between 12/09/24 and 12/30/24 will result in a 50% refund less a $100 cancellation fee.  Cancellations received after 12/30/24 will be given access to electronic materials and receive no refund.

WILG® will charge a cancellation fee equivalent to 1 night hotel stay for each hotel reservation that is cancelled after Monday, December 30, 2024. The rate to be charged will be based on the room rate that is on the reservation at the time of cancellation. This fee is to protect the association from attrition fees that may be charged to the organization when rooms are cancelled past the room block contractual release dates.